Minutes
Virginia Chapter of the Society of Research Administrators
Monday, December 3, 2007
Christopher Newport University
Newport News, Virginia
President Annemarie Delgado called the meeting to order on December 3, 2007, at 8:30 a.m. In attendance were President–elect Sharon Boyd, Secretary Kate Ferguson, and over 60 conference attendees.
Officers’ Reports
The Treasurer’s Report for fiscal year Oct 1, 2006-September 30, 2007, prepared by Treasurer Susan Meslang, was read by Kate Ferguson and reviewed by the membership. The balance as of September 30, 2007 was $2,568.87. Questions from the membership on allocation of staff costs were answered, and the report was approved.
Kate Ferguson facilitated review and approval of the May 4, 2007 minutes.
Meeting Report
Sally K. Norton, recipient of the Herbert Chermside Fellowship, reported highlights of her attendance at the SRA International Meeting held at the Gaylord Opryland Resort, Oct 13-17, 2007. She found the workshops and other programs, as well as the meeting facility to be a very good experience and expressed her gratitude to the membership for providing her this professional development opportunity.
Committee Reports and Old Business:
Nominations Committee: Kobby Hoffman announced that Susan Meslang, due to increased job responsibilities, would be unable to finish the final segment of her duties as Treasurer. Ms Audree Hughes had expressed a willingness to complete Susan’s term and to serve as Treasurer for the coming term. Kobby facilitated the special election of Audree to the Treasurer’s position. The membership approved the Nominating Committee’s recommendation that Audree assume the Treasurer’s responsibilities.
Meetings Committee: President-elect Sharon Boyd thanked the Christopher Newport staff and SRA members for hosting the meeting and expressed appreciation to the Program Committee for providing an interesting and informative slate of presenters. As a follow-up to the previously proposed joint meeting with the North Carolina of SRA, Sharon provided background on the North Carolina Chapter, which meets once a year with 200-300 attendees. The membership was supportive by a show of hands of pursuing a joint meeting in 2010, but did not want this to replace the biennial Virginia Chapter meetings. Sharon reviewed the locations of the upcoming chapter meetings: May 12, 2008- Tidewater Community College, Virginia Beach; December, 2008- Virginia Commonwealth University, Richmond; May-June, 2009- Old Dominion University, Norfolk; December, 2009- Virginia Tech, Blacksburg. She requested suggestions for future meeting sites, and encouraged everyone to complete meeting evaluations.
By-laws Committee: Kobby Hoffman provided handouts on the SRA International Virginia Chapter By-laws and reviewed Article IV addressing membership. She noted Article 4.3, “Members of the Chapter in good standing, having previously attended a Virginia SRA Chapter meeting and having an active email address on the VA-SRA Listserve or equivalent VA-SRA membership list 30 days before the meeting, shall be eligible to vote and participate in Chapter business meetings and functions.” She also reviewed and provided a handout on the SRA Code of Ethics.
New Business
Annemarie announced that travel fellowship applications for the 2008 SRA International meeting will be due February 15. A flyer announcing the SRA International meeting at National Harbor, Maryland (Oct 9-13, 2008) is in the packet. She thanked Gayla George for coordinating the VA-SRA listserv since 2004.
There being no further business, the meeting was adjourned at 9:15 a.m.
Respectfully submitted,
Kate P. Ferguson
Secretary
VA-SRA
Minutes 12/3/2007