Duties of Officers

.

President

  • Presides over two meetings per year, particularly the business meeting portion.
  • Forwards letters of appreciation to host site coordinator and meeting speakers after each meeting.
  • Assists President-elect if needed with meeting plans.
  • Appoints nominating committee to create slate of officers for following year; asks nominees if they will serve; finds replacement in the event a nominee must withdraw before vote.
  • Appoints a nominating committee (usually president-elect, secretary, and treasurer) for travel fellowship applications, if more than one, and presides over vote; notifies successful applicant and treasurer.
  • 3-4 times a year submits to the international SRA magazine a short write-up describing recent VA-SRA activities (usually through email)
  • Assists in keeping VA-SRA homepage and website current.

President-elect

  • Appoints a planning committee and oversees the creation of an agenda for two meetings a year; acts as chief liaison in all things with meeting site hosts.
  • Forwards letters of invitation to speakers and honored guests.
  • Assists with letters of appreciation to speakers after each meeting, if able.
  • Arranges for a plaque of appreciation (reimbursed by chapter) to be presented at spring meeting to outgoing officers.
  • Performs duties of president in president's absence.

Secretary

  • Maintains all historical secretarial records.
  • Takes minutes at each meeting and provides a hard copy to membership at the following meeting, for approval during business portion.
  • Maintains a spreadsheet of the membership by name, title, address, telephone and fax number, email address - provides to next site host.
  • Prepares and mails a hard copy circulation list each summer to current paid membership.

Treasurer

  • Maintains all historical treasurer's records and oversees VA-SRA treasury.
  • Manages all accounts receivable for meeting registration twice a year.
  • Pays all bills, including reimbursements to site universities for meeting expenses.
  • Maintains a current paid-membership list.